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College of Professional and Global Education · School of Information

Seminar in Library Management - Grant Writing
INFO 282

  • Fall 2023
  • Section 12
  • 3 Unit(s)
  • 08/21/2023 to 12/06/2023
  • Modified 07/05/2023

Canvas Information

This course will be available on Canvas beginning August 21st, 6 am PT.

You will be enrolled in the Canvas site automatically.

Contact Information

Patty Wong
E-mail
Cell phone: (530) 848-8768

Course Information

Office Hours: Please read this section carefully.  All times are based on Pacific Time. The course begins August 21, 2023, and is based on a Monday-to-Sunday week. All units are 2-week sessions for a total of 8 units. Pre-course orientation and introduction session will be held Sunday, August 13 at 8 a.m. and repeated Friday, August 18 at 7 p.m. Pre-course orientation will be recorded, and student review prior to the course is mandatory.

Office hours/Zoom Sessions will be held for seven sessions on the following Fridays at 7 p.m. and repeated on Sundays at 8 a.m. unless indicated: August 24 repeated August 27, September 8 repeated September 10,  September 22 repeated September 24, October 6 repeated October 8, October 20 repeated October 22, November 3 repeated November 5, November 17 repeated November 8, and final Zoom session will be held December 1, 7 p.m. only.  Student Presentations held on December 2 and 3 from 8-9:30 a.m. Zoom Sessions/office hours are about 1.5 hours in length and consist of a supplementary lecture and a question and answer session. Zoom Sessions will be recorded and are mandatory to review.  

Tours of various grant databases will be held on Thursday, August 31 at 7 p.m. and Friday, September 1 at 7 p.m. and Saturday, September 2 at 8 a.m. Sessions are all recorded and archived for student review at any time.  Office hours may also be scheduled by individual appointment.

Canvas Information: Courses will be available beginning August 21st, 6 am PT unless you are taking an intensive or a one-unit or two-unit class that starts on a different day. In that case, the class will open on the first day that the class meets.

You will be enrolled in the Canvas site automatically.

BEFORE THE COURSE BEGINS:

  1. A Pre-Course Orientation session will be provided on Sunday, August 13, from 8-9:30 a.m. Pacific and repeated on Friday, August 18, from  7-8:30 p.m. Pacific and will be recorded for student review. Students are only required to participate or view one of the archived Pre-Course Orientation sessions prior to the start of class.
  2. You must select a library or nonprofit or another similar organization to work with in writing a grant. The work you provide is based on real casework in a real situation. You may choose any type of library or nonprofit, including a work or volunteer environment.  In selecting a library or nonprofit, consider your options carefully. Prepare your potential client with a copy of this Syllabus so they have a firm understanding of the expectations and the timeline. All students will be sent a document of considerations prior to the course. You must have a client already determined prior to class. If you need suggestions for clients, the instructor can provide you with a list of key contacts. Critical information is shared with students prior to the course; share your email with the instructor for more details at [email protected]

 

Meeting Date (s) Must/Highly Recommended Review
Pre-Course Orientation

8/13 8 a.m. Pacific   OR

8/18 7 p.m. Pacific

MUST - Students can attend either session or review recording prior to course opening
Tours of Grant Databases

8/31  7 p.m. Pacific

9/1   7 p.m. Pacific

9/2   8 a.m. Pacific

HIGHLY RECOMMENDED- Students will use all databases - all tours are recorded
Office Hours/Zoom Presentations

ALL TIMES ARE PACIFIC

Unit 1 -8/25  7 p.m. repeated 8/27 8 a.m

Unit 2 - 9/8 7 p.m. repeated 9/10 8 a.m.

Unit 3 -9/22  7 p.m. repeated 9/24  8 a.m.

Unit 4 - 10/6  7 p.m. repeated 10/8  8 a.m.

Unit 5 - 10/20 7 p.m. repeated 10/22 8 a.m.

Unit 6 - 11/3 7 p.m. repeated 11/5 8 a.m.

Unit 7 - 11/17 7 p.m. repeated 11/19 8 a.m.

Unit 8- 12/1 7 p.m. only

HIGHLY RECOMMENDED - These will add supplementary information and guide the student with the incoming unit; ALL ARE RECORDED and may be reviewed at any time.

 

Student Presentations

12/2 - 8-9:30 a.m.

12/3 - 8-9:30 a.m.

HIGHLY RECOMMENDED - support your colleagues - all are recorded

Course Description and Requisites

This is a hands-on introductory course in grants and alternative funding resources for all libraries, with an emphasis on libraries. Skills developed are applicable to other organizations as well. Students will work with a real library or other organization, assess client needs and future service development, create a marketing piece that outlines organizational mission and strengths, research current and potential funders, develop an actual grant or proposal for implementation, and determine funding and management priorities for alternative resource development. Students will become familiar with various types of funding resources for libraries and program development. 

Requisites

INFO 200, INFO 204.

Classroom Protocols

Expectations

Students are expected to participate fully in all class activities. It is expected that students will be open-minded and participate fully in discussions in class and debate in a mature and respectful manner. Use of derogatory, condescending, or offensive language including profanity is prohibited. Disagreement is healthy and perfectly acceptable. Expressing disagreement should always include an explanation of your reasoning and, whenever possible, evidence to support your position. In accordance with San José State University's Policies, the Student Code of Conduct, and applicable state and federal laws, discrimination based on gender, gender identity, gender expression, race, nationality, ethnicity, religion, sexual orientation, or disability is prohibited in any form.

Program Information

Course Workload

Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.

Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.

Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group; contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.

Course Goals

Core Competencies (Program Learning Outcomes) Supported

INFO 282 supports the following core competencies:

  1. D Apply the fundamental principles of planning, management, marketing, and advocacy.
  2. N Evaluate programs and services using measurable criteria.

Course Learning Outcomes (CLOs)

Upon successful completion of the course, students will be able to:

  1. Describe the grant-seeking process.
  2. Conduct research to locate sources of grant funding, analyze grantmaker guidelines, and assess whether potential funding sources match an organization and a specific project.
  3. Describe funder perspectives and know how to communicate effectively with prospective grantmakers.
  4. Write persuasive material that clearly articulates purpose, responds to the needs of an audience, uses the appropriate voice and tone, and builds stakeholder support.
  5. Analyze an organization's grant-seeking practices, identify areas of potential improvement, and prioritize grant-seeking opportunities.
  6. Assess specific library needs and future service development, identifying appropriate projects for grant funding.
  7. Develop a competitive grant proposal, including budgets, implementation plans, and evaluation criteria.

Course Materials

Textbooks

Required Textbooks:

  • Gerding, S.K., & MacKellar, P.H. (2017). Winning grants: A how-to-do-it manual for librarians (2nd ed.). ALA Neal-Schumann. Available through publisher.

Course Requirements and Assignments

Each two-week unit will focus on written and discussion board examination of the topics related to grant writing and alternative funding sources for libraries. Most of the research will be conducted through online resources and fieldwork with a library or other organization of the student’s choice. These organizations may include nonprofits, information agencies, schools, and even the student's own workplace.

Preparation: Before enrolling, students should make contact with a library or organization that is interested in a small grant project. For more information on how to approach an organization or for suggestions on partner libraries, contact the course instructor at  [email protected].

Students need to identify a library or organization of their choice, a key contact, and begin research with the "client" prior to course initiation.

The student will be evaluated on the content of their ongoing grant proposal development, documentation to accompany the proposal, and related supporting materials, as well as ongoing communication and participation, analysis, and collegial support, demonstrated through the Discussion Board.

Grading Information

The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:

97 to 100A
94 to 96A minus
91 to 93B plus
88 to 90B
85 to 87B minus
82 to 84C plus
79 to 81C
76 to 78C minus
73 to 75D plus
70 to 72D
67 to 69D minus
Below 67F

In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:

  • C represents Adequate work; a grade of "C" counts for credit for the course;
  • B represents Good work; a grade of "B" clearly meets the standards for graduate or undergraduate (for BS-ISDA) level work;
    For core courses in the MLIS program (not MARA, Informatics, or BS-ISDA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation. You must repeat the class if you wish to stay in the program. If - on the second attempt - you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
  • A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.

Graduate Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA). Undergraduates must maintain a 2.0 Grade Point Average (GPA).

University Policies

Per University Policy S16-9 (PDF), relevant university policy concerning all courses, such as student responsibilities, academic integrity, accommodations, dropping and adding, consent for recording of class, etc. and available student services (e.g. learning assistance, counseling, and other resources) are listed on the Syllabus Information web page. Make sure to visit this page to review and be aware of these university policies and resources.

Course Schedule

Subject to change with one week notice, the following calendar of coursework will be:

  • Unit One - August 21-September 3– Welcome and introduction, goals of course, student identification of personal objectives for the course, identification of one organization and project to consider; grants and funding vocabulary; ethics, confidentiality, integrity of the process for the client and the funder, intellectual freedom issues, integration of mission and vision of organization with funder priorities. Integration of an equity, diversity, and inclusion lens and ethics in the work. Organizational Profile. CLO#1
  • Unit Two -September 4- 17– Know Your Client: Assessing the Library needs and wants: mission, vision, existing, and future programs and services. Identification of one program/project/service area to develop or enhance and identification of key potential grantors. Initiate research of grants and alternative funding sources. Begin funding priorities template. CLO #2
  • Unit Three - September 18-October 1: Determining funder goals, learning about the funder organization, preparing for the first contact, documentation accumulation, 990 IRS analysis. CLO #3
  • Unit Four - October 2-15: Program readiness and preparation, internal Library team development, gathering supporting documents. Goals and objectives for the program, including implementation and evaluation criteria. Grant deconstruction. CLO #5 and CLO #6
  • Unit Five -October 16-29: Writing, editing, and preparing the proposal/grant request/application and implementation.  CLO #4
  • Unit Six- October 30-November 12: Budget creation and justification; Analysis of results and more research; Annual reports; data mining of like organizations; partnerships and joint ventures CLO #6
  • Unit Seven - November 13-26: Ingredients for success. Marketing and promotion; program/project management; documentation of success; communication with funder, community, and staff; evaluation and success metrics. CLO #7
  • Unit Eight - November 27-December 6: Alternative resources and approach priorities; building funding capacity for the future; managing success and keeping track. CLO #7
  • December 6- FINAL Grant application and checklist, bibliography, and funding priorities due.
  • December 6 -Final Day of Class.
     

Grading

All Units are approximately 2 weeks long. Each Unit is comprised of a written assignment and discussion session. Each written assignment is worth 8 points. Each discussion session is worth 2 points. Students are required to include an original posting in the discussion and respond to a minimum of two other students.  All written and discussion board posts are due at 11:59 p.m. the SUNDAY at the conclusion of each Unit. All students are required to lead a discussion with fellow students for one of seven discussion topics. 

Assignment

Points

Date Due

7 Written Assignments

56 points

9/3, 9/17, 10/1, 10/15, 10/29, 11/12, 11/26

7 Discussion Board sessions

14 points

9/3, 9/17, 10/1. 10/15, 10/29, 11/12, 11/26

1 Discussion Leader role for the unit of choice

2 points

Due by assignment due date - either 

9/3, 9/17, 10/1. 10/15, 10/29, 11/12, 11/26

8 Grant Discussion Board posts

8 points

12/6

FINAL: proposal, grant priorities chart, bibliography, and submission checklist

20 points total

12/6

Extra Credit

Student Feedback

Student Presentation

Second Proposal

 

2 points

4 points

4 points 

 

10/1

12/6

12/6 

Extra Credit

An extra credit assignment of 2 points will be provided during Unit 3, where students will be asked to provide feedback on their experience so the instructor can determine any course changes if needed.  If a secondary final grant application is submitted, up to 4 points of extra credit may be awarded. A final 4 points of extra credit is allowed for an oral student presentation at the end of the semester.

Late Assignments
A one-point (1.0) deduction may be made for every day that the assignment is late, not to exceed 2.0 points for the Unit. Students must communicate with the instructor to advise her of any late work.

Readings
Most of the work will be conducted through online research and fieldwork, and referral to the textbook.

Supplemental readings will be available through the King Library’s reserved reading program and distributed through the course.

Pivot Database is available online through SJSU iSchool Databases. Please be prepared to access the King Databases with your Student ID and password. We will also be exploring several other grants databases.