College of Professional and Global Education · School of Information
Archives and Manuscripts
- Spring 2023
- Sections 10, 12
- 3 Unit(s)
- 01/25/2023 to 05/15/2023
- Modified 05/22/2023
Canvas Information: Courses will be available January 25th, 6 am PT.
You will be enrolled in the Canvas site automatically.
Office Hours: Contact via e-mail or Canvas; telephone or Zoom appointments can be scheduled
This course will take place completely online via Canvas.
Course Description and Requisites
An introduction to the theory and practice of managing archival documents, such as personal papers, institutional records, photographs, electronic records, and other unpublished material. Topics covered include manuscript and records acquisition and appraisal, arrangement and description, conservation and preservation, and reference and access.
In addition to basic theory and practice, students will be introduced to the variety of types of archival institutions, both in the United States and abroad.
INFO 200, INFO 202, INFO 204.
Students are expected to participate fully in all class activities. It is expected that students will be open-minded and participate fully in discussions in class and debate in a mature and respectful manner. Use of derogatory, condescending, or offensive language including profanity is prohibited. Disagreement is healthy and perfectly acceptable. Expressing disagreement should always include an explanation of your reasoning and, whenever possible, evidence to support your position. In accordance with San José State University's Policies, the Student Code of Conduct, and applicable state and federal laws, discrimination based on gender, gender identity, gender expression, race, nationality, ethnicity, religion, sexual orientation, or disability is prohibited in any form.
Success in this course is based on the expectation that students will spend, for each unit of credit, a minimum of forty-five hours over the length of the course (normally 3 hours per unit per week with 1 of the hours used for lecture) for instruction or preparation/studying or course related activities including but not limited to internships, labs, clinical practica. Other course structures will have equivalent workload expectations as described in the syllabus.
Instructional time may include but is not limited to:
Working on posted modules or lessons prepared by the instructor; discussion forum interactions with the instructor and/or other students; making presentations and getting feedback from the instructor; attending office hours or other synchronous sessions with the instructor.
Student time outside of class:
In any seven-day period, a student is expected to be academically engaged through submitting an academic assignment; taking an exam or an interactive tutorial, or computer-assisted instruction; building websites, blogs, databases, social media presentations; attending a study group; contributing to an academic online discussion; writing papers; reading articles; conducting research; engaging in small group work.
Core Competencies (Program Learning Outcomes) Supported
INFO 256 supports the following core competencies:
- C Articulate the importance of designing programs and services supportive of diversity, inclusion, and equity for clientele and employees.
- F Use the basic concepts and principles related to the selection, evaluation, organization, and preservation of physical and digital information items.
- G Demonstrate understanding of basic principles and standards involved in organizing information such as classification and controlled vocabulary systems, cataloging systems, metadata schemas or other systems for making information accessible to a particular clientele.
Course Learning Outcomes (CLOs)
Upon successful completion of the course, students will be able to:
- Demonstrate an understanding of basic archival principles and practices.
- Describe the variety of functions performed by archives and archivists, and the range of environments in which archival professionals work.
- Identify the issues involved in acquiring, processing, and making records available to researchers.
- Identify the similarities and differences between the roles of archivists and related information professionals.
- Define the challenges facing the archives profession today and in the future.
No Textbooks For This Course.
The standard SJSU School of Information Grading Scale is utilized for all iSchool courses:
|97 to 100||A|
|94 to 96||A minus|
|91 to 93||B plus|
|88 to 90||B|
|85 to 87||B minus|
|82 to 84||C plus|
|79 to 81||C|
|76 to 78||C minus|
|73 to 75||D plus|
|70 to 72||D|
|67 to 69||D minus|
In order to provide consistent guidelines for assessment for graduate level work in the School, these terms are applied to letter grades:
- C represents Adequate work; a grade of "C" counts for credit for the course;
- B represents Good work; a grade of "B" clearly meets the standards for graduate level work or undergraduate (for BS-ISDA);
For core courses in the MLIS program (not MARA, Informatics, BS-ISDA) — INFO 200, INFO 202, INFO 204 — the iSchool requires that students earn a B in the course. If the grade is less than B (B- or lower) after the first attempt you will be placed on administrative probation. You must repeat the class if you wish to stay in the program. If - on the second attempt - you do not pass the class with a grade of B or better (not B- but B) you will be disqualified.
- A represents Exceptional work; a grade of "A" will be assigned for outstanding work only.
Graduate Students are advised that it is their responsibility to maintain a 3.0 Grade Point Average (GPA). Undergraduates must maintain a 2.0 Grade Point Average (GPA).
Per University Policy S16-9 (PDF), relevant university policy concerning all courses, such as student responsibilities, academic integrity, accommodations, dropping and adding, consent for recording of class, etc. and available student services (e.g. learning assistance, counseling, and other resources) are listed on the Syllabus Information web page. Make sure to visit this page to review and be aware of these university policies and resources.
Course Calendar, including Assignment Due Dates
- Course introduction (January 25-29)
- Module 1: Introduction to Archives, Archival Theory, and the Archival Profession (January 30-February 12)
- February 12: Module #1 assignment due; participation due
- Module 2: Archival Appraisal and Acquisitions (February 13-26)
- February 26: Module #2 assignment due; participation due
- Module 3: Archival Arrangement and Description (February 27-March 12)
- March 12: Module #3 assignment due; participation due
- Module 4: Archival Use and Users (March 13-26)
- March 26: Module #4 assignment due; participation due; deadline for Archives in the News Part 1
- [Spring Break is March 27-31]
- Module 5: Archival Outreach and Engagement (April 3-16)
- April 16: Module #5 assignment due; participation due
- Module 6: Archival Management and Ethics (April 17-30)
- April 30: Module #6 assignment due; participation due
- Module 7: The Future of Archives and the Archival Profession (May 1-14)
- May 14: Module #7 assignment due; participation due; deadline for Archives in the News Part 2; deadline for optional Extra Credit
All assignments are due on the date noted on the syllabus by midnight PST. The course week runs from Monday to Sunday, and all assignments are due at the end of the day on Sunday (before midnight PST). Late assignments will be marked down 15% per day. Additional details will be available on the course Canvas site.
Biweekly Module Assignments (70% of grade) The course is divided into seven modules, with each module covering two weeks of class time. Each module has an associated assignment that must be completed before the conclusion of the two-week period. Each module assignment is worth 10% of your final grade, for 70% of your total grade stemming from these biweekly assignments. These assignments will be submitted through the student's blog. [CLO#1, CLO#2, CLO#3, CLO#4, CLO#5]
- Due dates: February 12, February 26, March 12, March 26, April 16, April 30, May 14
Archives in the News Assignment (20% of grade) Students will find one recent news article that deals with archives or archival issues and post it to the “Archives in the News” discussion board along with a 500+ word commentary that positions the news piece in our readings and discussions. This post will be worth 10% of your final grade. The student will also make substantive comments (500+ words each) on at least two other posted articles. Each of these additional comments will be worth 5% of your final grade. [CLO#3, CLO#5]
- Due dates: No later than March 26 for the first post; no later than May 14 for the second and third posts
Participation (10% of grade) Students should actively engage with class materials and with class discussions throughout the semester. They should read other students' blog posts and respond when appropriate. [CLO#1, CLO#2]
- Due dates: Within each two-week module (no later than February 12, February 26, March 12, March 26, April 16, April 30, May 14)
Extra Credit [OPTIONAL -- NOT REQUIRED] (up to an additional 5%) An optional extra credit opportunity is available for students to interview a professional archivist and write a blog post of 1500+ words discussing the archivist's professional background and development, his/her work responsibilities and activities, views on major professional issues, etc. [CLO#1, CLO#3, CLO#5]
- Due date: No later than May 14